iLab User Training Video

December 11, 2020

Information

Learn how to register for and use the iLab system.

ID5991

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00:05Welcome to the lab user training.
00:07I Amerika Crow and I am the customer
00:10success manager that is working
00:13with the Yale University course.
00:15Today I'm going to demonstrate how you
00:18were going to make your reservations and
00:21submit project requests to each core.
00:23Before I begin,
00:25I'd like to first walk through this
00:27Yale University registration guide.
00:30This is the I lab registration
00:32process for internal users.
00:34So what you will do is you will
00:37first navigate to the following
00:39URL an it is yelledilab.ajilon.com.
00:42You will want to bookmark
00:44this URL for future use.
00:46What's on the Ilab logon
00:48login page as select log in.
00:51At this point you will be prompted to
00:54provide your yell credentials and password.
00:58If this is your first time logging in,
01:01once you authenticate,
01:03you will be directed to a registration page.
01:06It's going to look very similar
01:09to this screenshot here.
01:10Your first going to select the
01:13appropriate Pi from the drop down.
01:15And then your first name,
01:17last name,
01:18and email address will be pre filled,
01:21but you must complete any remaining required
01:25fields and then you will click register.
01:29On the next page you will see will
01:32prompt you with my greetings page.
01:34The Pi that you select will be sent
01:37an email address informing them that
01:40they need to approve your account.
01:43That Pi is reminded each business day,
01:46but you have the opportunity
01:48to send an additional reminder.
01:50You will also receive a welcome email
01:52with a brief getting started instructions.
01:55Once your account has been approved,
01:58you will receive an email notifying you.
02:01Now at that point you will be able
02:04to log in with the first few steps
02:07that we went over to start utilizing
02:09the core facilities within I lab.
02:12OK, now that we've gone through.
02:16So. Stration will work.
02:19We're going to walk through using
02:22the Corp from a user's perspective.
02:26The page that I currently am on is
02:29called the external landing page.
02:31The cores that you will be working
02:33with will probably give you a
02:36link to their I love site.
02:37This link will take you directly
02:40to their external landing page,
02:41which is what I have shown on my screen now.
02:46In the top right hand corner
02:48you will notice that there is a
02:51sign in and a register button.
02:53I am if you sign in.
02:55If you already have an account,
02:58you will click the sign in your
03:01credentials and I have the screen of
03:04where it will take you to put in your
03:08Yelp credentials with your password.
03:11For today I'm going to sign in as myself,
03:14so I'm going to sign in using
03:16my eye lab credentials,
03:18so I'm going to put in my credentials here.
03:27Once, once I am signed into the core,
03:31you will automatically be brought
03:34to the about our core tab.
03:37This tab is a replica of the external
03:41landing page I was previously on at the
03:46bottom of the about tab you will see a
03:50table of a list of Contacts for this core.
03:54Now let's navigate to the Schedule
03:57Equipment tab at the top here.
04:00Not every core will have
04:02the schedule equipment tab,
04:04but when you are looking to make a
04:07reservation on a piece of equipment,
04:10you will navigate here to
04:12this schedule equipment tab.
04:14Where you will find a list of all the
04:17pieces of equipment this core offers.
04:20Some course do designate between
04:22trained and untrained users,
04:24so if you have been trained on a piece
04:27of equipment then typically that
04:29allows you to have increased access
04:32to schedule on a piece of equipment.
04:35You will click the view schedule
04:37to the right of that equipment.
04:43Now you are able to to view the
04:46calendar for this piece of equipment.
04:48You will notice if I Scroll
04:50down just a bit here.
04:52And that there is a red line.
04:55This will indicate to
04:56the current day and time.
04:58You will not be able to make
05:00a reservation for a past time.
05:02It must be done in the future.
05:05Some cores may have restrictions
05:06on how soon in advance you can
05:09make a reservation and the minimum
05:11time that you can schedule for
05:13for demonstration purposes.
05:14Today, let's look at next week,
05:16so I'm going to click this little
05:19arrow here to the right to take
05:22me to the following week.
05:24Now to make a reservation you will
05:27simply find a an empty reservation
05:30slot an you will click and drag
05:33on the time that you are wanting
05:36to make your reservation for.
05:38Once you release,
05:40you will be brought to this
05:44reservation details page on this page
05:47you can adjust the time and day by
05:51clicking this little yellow pencil.
05:55You can attach notes in this
05:58event notes section.
06:00You can also see the use and
06:03cost of the reservation.
06:05This will be different across all cores,
06:09but for example for today we have
06:12this SC in underscore 0 usage
06:15type and if there are additional
06:18availabilities you can click on
06:21pricing details an in the drop down
06:24you will see the availabilities available.
06:28Next you will choose the payment information
06:32and so here is where I can select from.
06:37The charges API has granted
06:39me I'm going to choose the PS
06:43charge information and then.
06:46Before you save,
06:47you will want to make sure that at the
06:51top here the top area to the right,
06:54that there is not a form where I where
06:57there would be required information
07:00that the core is needing you to fill out.
07:04At this point you can then on
07:06the left hand side you can click
07:09save reservation and that will
07:10save that reservation.
07:12OK, you can see that my
07:14reservation is now listed here.
07:16If you hover over you can look
07:18at the details of that event.
07:20Also over on the right hand corner
07:23there is a calendar details button.
07:25If you click here,
07:27this will give you a legend on what
07:30the colors mean so you can see that.
07:33The the green color will let you
07:35know that that is your events.
07:38OK.
07:38Now to navigate away from
07:41the calendar interface,
07:43you're going to click on
07:45the top right hand corner,
07:47the core name,
07:49and that will take you back to
07:52your main schedule equipment tab.
07:55K so now I'd like to talk about the
07:58Request Services tab at the top here.
08:01If you have a core that accepts
08:04projects or requests from users,
08:06this is where you will go to
08:09make that request.
08:10Chorus will have a number of
08:12different requests and some may have
08:15descriptions with those requests,
08:17so you can see in our example here.
08:20Some cores will also have a priceless
08:23below and that this is going to
08:26show you the individual services
08:28that are offered with the price
08:30and you can expand those out.
08:33Can see those prices here.
08:37Now, if you would like to
08:40make a request on a project,
08:43you will select the request.
08:46Um request service button next
08:48to the appropriate requests.
08:50So I'm going to choose this
08:52DNA sequencing request.
08:57And you'll see that once we're inside
09:01the request that this is going to vary
09:05across different cores that you work with.
09:09The requests may include a form,
09:12and in this case we don't have
09:17one for today. But you can.
09:21Some cores may already have, you know,
09:25services attached to the individual requests.
09:29You will see that there is a
09:33payment information section and
09:35this is where you can choose.
09:38The The Fund information for
09:40this request an at the bottom.
09:43Here you will select select
09:46these subquest decor.
09:51Um? You can see that it will then
09:55take you to a view my request tab.
09:58This tab is a queue of all the requests
10:01that you have that you have submitted with
10:03the core and the status of those requests.
10:06You can view the details of each
10:09request by clicking on the blue toggle.
10:12To the left of next to the date and time.
10:16If you have any questions
10:19or comments for the core,
10:21you can select the add comment
10:24button in the details of the request.
10:27Whenever you do leave a comment,
10:29it is then attached to this request in
10:33the core will also be able to reply to you
10:37with a running list of the communication.
10:41The only Tom.
10:43That you will have to take action is.
10:48If the core adds a number of services
10:51and send it to you for you to approve.
10:54Um?
10:54Those two statuses would be
10:58waiting for researcher approval or
11:01waiting for researcher to agree.
11:04Are there any questions on
11:06this view my request tab? OK.
11:09Lastly is the contact us tab.
11:12If you have any questions for the core
11:15you can go here and submit your questions.
11:18The core will then receive an
11:21email with your questions.
11:23So this concludes the Ilab
11:27user training for today.
11:30Thank you all for joining me.
11:36I need to.